Part 3: Create Subject

An AI Lab Subject represents a course or module within an academic stream. Examples: Data Analytics, Machine Learning 1, Deep Learning Lab.

A subject is the second level in the AI Labs hierarchy and this defines:

• Who will administer the course (Lab Admins)
• How many batches (student groups) can be created under it
• Which workspace will be used (auto-created during stream deployment)
• Where student notebook/VM resources will be provisioned

Subjects ensure every course is properly separated, governed, and managed with clear boundaries for admins and resource allocation.

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Professor Access and Subject Creation

Once the stream is deployed and its project is created, assigned professors (Stream Admins) can log in.

What Professors See After Login

• They land directly in PaaS Studio.
• Only two modules appear on the sidebar:
  • PaaS Studio
  • Developer Hub
• The platform automatically switches them into the stream project (e.g., btech-cyber-security1).

This ensures professors only manage the academic environment linked to their stream.

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Creating a Subject

Professors (Stream Admins) use the AI Lab Subject profile to create subjects inside the stream project.

Example Scenario (used throughout the steps)

• Stream: B.Tech Cyber Security
• Subject to be created: Data Analytics
• Lab Admins: prof.joe@university.edu, prof.anne@university.edu
• Number of batches allowed: 2
• Workspace: Auto-populated (created during Stream deployment)

To Create a Subject:

1. Ensure the stream project is selected. Example: btech-cyber-security1
2. Go to Developer Hub → Administrator and select AI Lab Subject profile
3. Fill the following fields:

Field	What It Means	Example
Subject Name	Unique identifier for the course/module.	data-analytics
Description	Optional note describing the subject purpose.	Intro course on data analytics for Cyber Security stream.
Workspace	Auto-populated workspace linked to the stream. This cannot be changed.	default-workspace-stream-btech-cyber-security
Lab Admins	Professors or staff managing this subject. Must already exist as users. Accepts comma-separated values or CSV.	prof.joe@university.edu, prof.anne@university.edu
Number of Labs Allowed	Specifies the maximum number of batches that can be created under a subject. A batch represents a group of students attending lab sessions at a particular time slot (for example, Monday 10–12, Daily 3–5, etc.). Since each batch consumes SKUs (notebooks, GPUs, VMs), this field acts as a quota to control how many batches a subject is permitted to create.	3

1. Click Deploy

After deployment, the UI displays the result:

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What Happens After Deployment

When a subject is created:

• It is added under the stream project
• Lab Admins receive scoped access for:
  • Batch creation
  • Batch management
• Subject quota is enforced (admins cannot exceed allowed batches)
• The workspace created during stream deployment becomes the home for all lab environments under this subject

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